22 Intelligent Recap Template Customisation

Intelligent Recap in Microsoft Teams: Custom Summaries Are Here

Microsoft Copilot continues to evolve, and one of its most widely used features—Intelligent Recap in Teams meetings—has just become even more powerful. This capability, already popular among Microsoft 365 Copilot users, now includes new options for customisation that give users greater control over how meeting summaries are generated and presented.

What’s New? Tailored Summaries for Every Need

Thanks to the integration of more advanced models such as GPT-5, meeting recaps are becoming more accurate and context-aware. Microsoft is now introducing custom summary formats, allowing users to choose from a range of styles depending on the audience or purpose. These include:

  • General Summary – A broad overview of the meeting’s key points.
  • Speaker Summary – A breakdown of contributions by individual participants.
  • Executive Report – A concise, high-level summary suitable for senior leadership.
  • Project Update – A focused summary covering progress, blockers and next steps.

Perhaps most exciting is the ability to create fully custom templates. This means users can design summaries that align with their specific workflows—whether for client updates, internal reviews or strategic planning sessions.

Why This Matters

For professionals delivering training, managing teams or leading projects, this update offers:

  • More control over how information is captured and shared.
  • Improved efficiency by aligning summaries with business needs.
  • Clearer communication across teams and stakeholders.

As someone who delivers remote training on Microsoft Copilot and Microsoft 365, I see this as a significant step forward in making AI tools more adaptable and genuinely useful in day-to-day work.

Useful Resources

If you’d like to explore further, here are some helpful links:

  • Learn more about Intelligent Recap  
  • Get started with Copilot in Teams  
  • Admin settings for Intelligent Recap  
  • Managing Meeting Recap for external participants  
  • Microsoft’s Customer Zero story

Final Thoughts

This update shows that Microsoft is listening to its users and continuing to refine how AI supports real-world work. Whether you’re leading a team or training others to use these tools effectively, the ability to customise meeting recaps is a feature well worth exploring.

If you’d like help integrating this into your organisation or training sessions, feel free to get in touch, I’d be happy to support.